The IQ Fax Archive Connector for RightFax
Managing the storage of faxes on a high volume RightFax system can be a nightmare for administrators. Retention policies often require that faxes be kept for years, but maintaining a large number of faxes in RightFax can be detrimental to performance – slowing down the RightFax system to the point where it becomes unusable. The best course of action is to get those faxes out of RightFax and archived into a true document management system.
The IQ Fax Archive Connector for RightFax allows administrators to balance fax retention policies with the preferred practice of purging faxes. RightFax can be configured to schedule faxes to be archived after a specific period, and the IQ Fax Archive connector will automatically save a copy of the fax and all its associated metadata into a powerful document management system. Once your fax has been archived, RightFax will purge the fax from its data store during its nightly maintenance period.
Finding a specific fax can be extremely frustrating when using FaxUtil – especially when there are years’ worth of faxes to search through. IQ Fax Archive has a built-in OCR engine that will convert the fax image into searchable text, allowing administrators to not only search on fax metadata – such as Date, Owner, etc. – but also perform full-text searches on the actual content of the fax. This powerful search tool will cut down on the amount of time necessary to find a fax when the need arises.
IQ Fax Archive for RightFax has many other features that one would expect to find in an enterprise grade document management system, including:
- Smart Routing Capabilities
- Built-in PDF-compatible Annotation
- Rules Setting for Automatic Routing and Processing
- E-Signature, powered by DocuSign