Select Page

Introduction to RightFax

Chapter 4: Sending a Fax

Advantage Insights:

  • Explain how you can configure dialing rules to specify the fax number and restrictions
  • Demonstrate the available methods to send a fax using RightFax

Sending a Fax

 

Print to Fax

In RightFax, Print to Fax allows a document to be securely faxed in the same way that a document is printed from any Windows-based application, such as Microsoft Office. Simply select “File” then “Print.” At that point, a dialog box pops-up which allows you to enter all the required faxing information.  With integrated fax software, users can be where they need to be to focus on the task at hand, rather than being anchored down by traditional faxing methods.

Email to Fax

RightFax makes faxing via email quick and easy. RightFax is compatible with Microsoft Exchange, Lotus Notes and SMTP email clients. RightFax also integrates with your cloud email solution including Google Apps and Office 365. Email to Fax joins the power of fax with the familiarity of email, helping enterprises achieve their unified messaging goals securely while improving communication efficiency throughout the enterprise.

Multi-function Printers (MFPs)

MFP integrations are especially important if there is a paper document that needs to be faxed. By scanning the document on a connected MFP, the scanned copy becomes an electronic document that can then be sent via the fax server. The use of multi-function printers is growing, and organizations can significantly benefit from faxing with MFPs via a native or universal connection to the fax server. Ideal applications include scan-to-fax and auto-print upon receipt of a fax when paper-based processes are still required.

Outbound Dialing Rules

RightFax can configure dialing rules to specify the fax number and then attach rules and restrictions to faxes whose destination fax number matches that pattern.

Examples include:

  • Automatically append a “9” to all outbound fax numbers
  • Specify that some fax traffic is sent “after hours” so fax lines and not tied up during business hours
  • Destination tables allow users to customize outbound dialing rules
  • Block numbers based on digits dialed

RightFax offers two types of connectors: Universal (SMTP & XML-based) and named (Ricoh, Xerox, Konica Minolta, and HP specific). With either type of connector, you effectively add RightFax fax send capability to the MFP without the need to have dedicated analog lines connected to each device or to purchase expensive embedded MFP fax kits. Organizations with a large fleet of MFPs can use a single RightFax Server to easily transmit documents from multiple MFPs rather than maintaining individual phone lines for each individual MFP.

Conclusion

When you integrate RightFax with email, desktop applications, and MFPs, you can send faxes from a number of different sources securely with custom integration options allowing for nearly limitless RightFax integration opportunities.

In our next chapter, we’ll learn how to increase the power of RightFax’s core offering to provide additional functionality and workflow enablement.

Quick Start Guide

Want to go see another section? Click ahead to the section you'd like to view :

We're Here To Help!

Mailing Address

Advantage Technologies
575 Lexington Ave.
Ste. 12-110
New York, NY 10022

Call Us

(800)-730-1700

Register for Exclusive Access to the

RightFax Resource Center

Sign-up to learn the ins and outs of your RightFax system and become a RightFax expert.

Featured Blogs

Automate the Importing of Inbound Faxes with the XML Generator and Integration Module for RightFax

Fax is an effective channel of communication for business; more often than not, it is usually part of a larger workflow. Received faxes need to be imported into some line-of-business application, say an EMR system or a document management application, to be processed....

Add On Modules and Connectors for RightFax

RightFax offers multiple add-ons and connectors that provide cost-effective solutions to assist in workflow, security and compliance efforts.

RightFax 16.6 Features & Benefits

RightFax 16 Enhancement Pack 6, is packed full of new features, functionality and add-on-modules designed to simplify your environment, add new visibility to traffic and improve the user experience.

Facebook
Twitter
YouTube
LinkedIn

© Copyright 2020 - Advantage Technologies, Inc. - All Rights Reserved

Start a Conversation