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SMTP Connector for MFPs

Integrating RightFax with the SMTP Connector for MFPs

With the SMTP Connector for MFPs you can scan documents on SMTP-capable Multifunction Printer (MFP) devices and deliver them with your OpenText RightFax server. The SMTP Connector for MFPs provides a one-way connection from the MFP to the RightFax server that effectively adds RightFax server send capability to the MFP.

Users scan their documents and enter a special email destination address that encodes fax sender and recipient information. The RightFax server faxes the documents and then prints a notification message on the originating device.

OpenText offers specialized connectors for several major MFP manufacturers. The SMTP Connector for MFPs is intended to connect brands of SMTP-capable MFPs for which there is no dedicated connector available from OpenText.

How it works
The SMTP Connector for MFPs connects to the RightFax Server through a software module called the External Document Connector (EDC). This module monitors shared network directories called “repositories” for fax jobs to process and transmit.

The repository for the SMTP Connector for MFPs is the drop directory of an SMTP domain set up specifically for sending faxes.

When a user enters the fax domain in the document’s email address, the job is placed in the drop directory, where it is picked up by the EDC for processing. The EDC places the job into the RightFax server queue for transmission.

The RightFax server faxes the scanned image files. The EDC then sends a notification message back to the MFP for printing.

RightFax MFP Connectors

MFP integrations are especially important if there is a paper document that needs to be faxed. By scanning the document on a connected MFP, the scanned copy becomes an electronic document that can then be sent via the fax server. The use of multi-function printers is growing, and organizations can significantly benefit from faxing with MFPs via a native or universal connection to the fax server. Ideal applications include scan-to-fax and auto-print upon receipt of a fax when paper-based processes are still required.

RightFax offers two types of connectors: Universal (SMTP & XML-based) and named (Ricoh, Xerox, Konica Minolta, and HP specific). With either type of connector, you effectively add RightFax fax send capability to the MFP without the need to have dedicated analog lines connected to each device or to purchase expensive embedded MFP fax kits.

Organizations with a large fleet of MFPs can use a single RightFax Server to easily transmit documents from multiple MFPs rather than maintaining individual phone lines for each individual MFP.

If your organization deals with a high-volume of fax communications transmitted through your stand-alone MFP and you would like to improve productivity, reduce paper-related costs, and increase document security, then RightFax is the solution for you.

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