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RightFax Integration for Xerox

Integrating RightFax with your Xerox MFP

With the Connector for Xerox MFPs, you can link one or more of several supported Xerox Multifunction Products (MFPs) on your network to a RightFax server. Users can scan documents on the Xerox MFP and transmit them as fax or email messages through the RightFax server. If you are using the optional SecureDocs Module, scanned documents can be sent via Certified Delivery or encrypted for security.

The Connector for Xerox MFPs connects the RightFax server and Xerox MFPs by using a software module called the External Document Connector (EDC). The EDC monitors folders on your network called “repositories” for Xerox documents to process and transmit. All Xerox MFPs that will submit fax jobs to the RightFax server must be configured to store scanned documents in the same network folder that EDC will use as a repository.

RightFax also includes several templates for use by Xerox MFPs that let users enter RightFax-specific information on the Xerox MFP. These templates integrate with the Xerox MFPs Network Scanning functionality and provide users with advanced faxing options, such as specifying billing codes with the fax, or sending documents securely via the RightFax SecureDocs Module. You can save any or all of these templates, depending on the functionality you want to provide, in the network file folder that you specified as the template pool repository for the Xerox MFPs.

Xerox also offers a generic fax functionality that can be installed on Xerox MFPs. You can use this Xerox fax feature if you don’t need to provide advanced RightFax functionality to your users.

Using either the Xerox MFP fax functionality or one of the RightFax-specific templates, users scan and transmit faxes by following this basic process:

  1. The user enters fax transmission information on the Xerox MFP and scans the document.
  2. The Xerox MFP saves the document as an image file and stores the file in the repository folder on the network.
  3. EDC picks up the image file from the repository, converts it to a file format appropriate for use by the RightFax server, and places it in the RightFax send queue for transmission.
  4. The RightFax server transmits the file as a fax or email message to the destination specified by the user on the Xerox MFP.

RightFax MFP Connectors

MFP integrations are especially important if there is a paper document that needs to be faxed. By scanning the document on a connected MFP, the scanned copy becomes an electronic document that can then be sent via the fax server. The use of multi-function printers is growing, and organizations can significantly benefit from faxing with MFPs via a native or universal connection to the fax server. Ideal applications include scan-to-fax and auto-print upon receipt of a fax when paper-based processes are still required.

RightFax offers two types of connectors: Universal (SMTP & XML-based) and named (Ricoh, Xerox, Konica Minolta, and HP specific). With either type of connector, you effectively add RightFax fax send capability to the MFP without the need to have dedicated analog lines connected to each device or to purchase expensive embedded MFP fax kits.

Organizations with a large fleet of MFPs can use a single RightFax Server to easily transmit documents from multiple MFPs rather than maintaining individual phone lines for each individual MFP.

If your organization deals with a high-volume of fax communications transmitted through your stand-alone MFP and you would like to improve productivity, reduce paper-related costs, and increase document security, then RightFax is the solution for you.

RightFax includes several user interface templates with which users can enter RightFax-specific information on the Xerox MFP. These templates integrate with the Xerox MFPs Network Scanning functionality and provide users with advanced faxing options, such as specifying billing codes with the fax or sending documents securely via the RightFax SecureDocs Module. You can save any or all of these templates, depending on the functionality you want to provide, in the network file folder that you specified as the template pool repository for the Xerox MFPs.

Xerox also offers a generic fax functionality that can be installed on Xerox MFPs. You can use this Xerox fax feature if you don’t need to provide advanced RightFax functionality to your users.

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